CodeTwo Email Signatures for Exchange is an on‑premises signature and mail flow management solution designed for Microsoft Exchange Server, including Exchange 2016, 2019, and the latest Subscription Edition (SE). It allows IT administrators to centrally design and control email signatures, disclaimers, banners, and automatic replies for every user, ensuring consistent branding and compliance across the organization. Running directly on Exchange, it also extends mail flow functionality with rule‑based routing, attachment control, and data protection features.
What’s special about CodeTwo Email Signatures (On‑prem / Exchange)?
- Native Exchange Integration: Built specifically for Microsoft Exchange environments, including full support for Exchange SE and hybrid setups.
- Server‑Level Signature Control: Applies signatures after email submission—users can’t bypass branding or disclaimers.
- Centralized Management: Configure rules, templates, and disclaimers from a single console for all mailboxes.
- Hybrid Flexibility: Works seamlessly with Microsoft 365 hybrid environments and supports migration to CodeTwo Email Signatures 365.
- Advanced Mail Flow Engine: Beyond signatures, manage forwarding, address rewriting, attachment filtering, and DLP policies.
- Role‑Based Delegation: Empower marketing or HR teams to manage templates without giving full Exchange admin rights.
- Full Compliance & Security: Data stays on‑premises for complete sovereignty. Ideal for regulated or government sectors.
Key Capabilities
- Centralized Signature Management: Create and enforce consistent email signatures and legal disclaimers for all users.
- Dynamic AD Fields: Pull data directly from Active Directory (name, title, phone, department, photo) into templates automatically.
- Smart Signature Placement: Insert signatures intelligently under the latest reply or forward, maintaining clean conversation threads.
- Inline Branding: Supports embedded images and banners that display correctly on all email clients.
- Attachment Control: Add, compress, or remove attachments based on content or policy rules.
- Mail Routing & Rewriting: Automatically reroute, rewrite sender/recipient addresses, or modify subjects per policy.
- Content Filtering & DLP: Detect and sanitize sensitive data or block restricted content in emails.
- Auto‑Responder: Send automatic replies and out‑of‑office messages with rich HTML formatting and dynamic content.
- Audit & Logging: Track every rule execution and template change for compliance visibility.
- Hybrid & Migration Support: Integrates with Exchange Online, allowing hybrid management and smooth transition to CodeTwo cloud solutions.
Business Impact
- Consistent Corporate Identity: Guarantees uniform branding on every email leaving the organization.
- Enhanced Security & Compliance: Keeps all mail processing on‑premises, meeting strict data residency policies.
- Reduced IT Overhead: Centralized rule management eliminates manual per‑user signature updates.
- Improved Collaboration: Delegation features empower marketing teams to manage campaigns directly.
- Future‑Ready Architecture: Hybrid compatibility ensures smooth migration to cloud‑based signature management when ready.
Bottom line
CodeTwo Email Signatures for Exchange is the definitive on‑premises solution for managing email branding, disclaimers, and mail flow policies. It offers unmatched control, security, and integration with Microsoft Exchange infrastructure making it ideal for enterprises and government organizations requiring full on‑prem data governance. With DBS as your implementation partner, you gain expert configuration, migration planning, and on‑going support tailored to your Exchange environment.
