Dynamics Business Solutions

CodeTwo – Email Signatures & Mail Flow – Signatures Add‑in for Outlook
CodeTwo Email Signatures 365 is a cloud service for Microsoft 365 that lets you centrally design, apply, and govern email signatures, disclaimers, auto‑replies, and campaign banners for every user and device without local add‑ins. It integrates with Microsoft 365 and Entra ID to deliver consistent branding, compliance, and measurable engagement across all mail flow.

What’s special about CodeTwo Email Signatures 365?

  • Microsoft‑certified integration with Microsoft 365/Entra ID and Azure‑hosted processing.
  • Works with every client and device (Windows, macOS, iOS, Android, Outlook on the web).
  • Three modes: Cloud (server‑side), Outlook (client‑side), or Combo choose per group or scenario.
  • Sent Items Update shows the final, branded message in users’ Sent Items when using cloud mode.
  • Built‑in auto‑responder for branded OOO and triggered replies at scale.
  • Campaign‑ready: add banners, UTM links, and track performance with analytics.
  • Enterprise security and compliance: regional Azure datacenters, ISO 27001/27018, OAuth/MFA, TLS.

Key Capabilities

  • Drag‑and‑drop HTML designer with placeholders (name, title, phone), logos, social icons, and dynamic banners.
  • Granular rules to target signatures by department, location, language, group, sender/recipient, external vs internal, and more.
  • Signature preview while composing in Outlook (client‑side/combo mode).
  • Delegated administration so marketing/HR can manage their own templates without global admin rights.
  • Hybrid support for mixed Microsoft 365/Exchange environments.
  • Multi‑region hosting and tenancy scoping for regulatory needs.
  • License scoping, only route and license users who require signatures.

Business Impact

  • Brand consistency on every email from any device, including mobile.
  • Lower IT effort through central governance and reusable templates.
  • More pipeline from day‑to‑day, email turn signatures into targeted campaigns and surveys.
  • Improved compliance with enforced legal disclaimers and auditability.
  • Faster change management, update signatures globally in minutes.

Bottom line

CodeTwo Email Signatures 365 turns everyday email into a controlled, measurable brand channel. You get consistent identities, lower admin overhead, and always‑on campaign space all aligned with Microsoft 365. DBS designs the rules, templates, and governance so you launch fast and stay compliant.

How can we help?

Contact a Dynamics 365 sales representative.

  • See a live demo.
  • Set up a free trial.
  • Get answers and expert guidance.
  • Start transforming your business processes.

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    How can we help?

    Contact a Dynamics 365 sales representative.

    • See a live demo.
    • Set up a free trial.
    • Get answers and expert guidance.
    • Start transforming your business processes.

      * Required field


      I will receive information, tips, and offers about Solutions for Businesses and Organizations and other solutions, products and services.
      Privacy Statement


      I would like Dynamics Business Solutions to share my information with selected partners so that I can receive relevant information.
      Privacy Statement

      Dynamics Business Solutions

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